MEETING BEGAN: 6:35 P.M.
Officers present:
President: Janet Peters
Secretary: Chris Knight
Treasurer: Nan Brizendine
Members present:
Viki Mulick
Melissa Horne
Jodie Kelsay
Linda Buxton
Meeting minutes:
Approved
Treasurers Report:
Checking account balance $40,000.00 We still have not received the bill from the district per Janet. Nan can open interest bearing account and transfer as necessary. Discussed and it was approved that we open separate interest bearing account and all signers to remain the same as the checking account.
.
Unfinished business:
Need volunteer hours from December, email to Nadine
Alumni Tournament cancelled for this year
Fundraising:
Concessions- Not too busy yet, not to much to buy per Viki
Scheduling is ongoing
Apparel / Merchandise:
Apparel is in the Athletic office, can bring out if we want. Old logo items are 50% off
Posters/Ads:
Nothing new
E-Script:
October $149.50, November $143.96 per Jodi
McMenamins Night:
Nothing new
Booster Bash:
Nothing new
New Business:
Hall of Fame Banquet will be discussed next meeting, Jam the gym will have a spaghetti feed and turf table
MISC:
None
Next Meeting:
February 4th at 6:30 in Mr. O’Neils office
Meeting adjourned at 7:30 P.M.
Wednesday, March 11, 2009
Viking Booster Club Minutes - December 4, 2008
MEETING BEGAN: 6:35 P.M.
Officers present:
President: Janet Peters
Secretary: Chris Knight
Vice President: Kelly Swanson
Treasurer: Nan Brizendine
Members present:
Viki Mulick
Melissa Horne
Margie Actor
Gwen Steinbach
Jodie Kelsay
Paula Hixson
Doug Thompson
Meeting minutes:
Approved with one spelling correction
Treasurers Report:
Checking account balance $38,353.32 . Insurance has been paid. Posters - $3500.00 approx sold promised for winter , same promised for spring per Janet Still no bill from district per Janet
.
Unfinished business:
Need volunteer hours from November, email to Nadine
Fundraising:
Concessions- First game is Friday 12/5. Per Viki stand is ready. Can not run concessions at Pacific for boys basketball per Doug. Paula said she is having trouble scheduling, no response from some people. Concessions are winterized per Janet. Basketball wants to use concession stand for youth tournament. We are OK with it.
Apparel / Merchandise:
Melissa will bring apparel in so its ready for basketball. Everything is 50% off as listed on the website
Posters/Ads:
Nothing new
E-Script:
No new info
McMenamins Night:
Nothing new
Booster Bash:
Nothing new
New Business:
Alumni Basketball – Still working on scheduling per Doug, waiting for more teams to sign up. Six teams are confirmed per Doug. Concessions will open at 9:00. Everything is scheduled. Start times are 8:00 AM both days closing at 7PM Saturday and 1:00 PM Sunday
Athletic Hall of Fame Banquet- People will talk to us in January or February. Want us to be involved in the fundraiser. The athletes will have to be out of High School 10 years at least
MISC:
None
Next Meeting:
January 7th at 6:30 in Mr. O’Neils office
Meeting adjourned at 7:50 P.M.
Officers present:
President: Janet Peters
Secretary: Chris Knight
Vice President: Kelly Swanson
Treasurer: Nan Brizendine
Members present:
Viki Mulick
Melissa Horne
Margie Actor
Gwen Steinbach
Jodie Kelsay
Paula Hixson
Doug Thompson
Meeting minutes:
Approved with one spelling correction
Treasurers Report:
Checking account balance $38,353.32 . Insurance has been paid. Posters - $3500.00 approx sold promised for winter , same promised for spring per Janet Still no bill from district per Janet
.
Unfinished business:
Need volunteer hours from November, email to Nadine
Fundraising:
Concessions- First game is Friday 12/5. Per Viki stand is ready. Can not run concessions at Pacific for boys basketball per Doug. Paula said she is having trouble scheduling, no response from some people. Concessions are winterized per Janet. Basketball wants to use concession stand for youth tournament. We are OK with it.
Apparel / Merchandise:
Melissa will bring apparel in so its ready for basketball. Everything is 50% off as listed on the website
Posters/Ads:
Nothing new
E-Script:
No new info
McMenamins Night:
Nothing new
Booster Bash:
Nothing new
New Business:
Alumni Basketball – Still working on scheduling per Doug, waiting for more teams to sign up. Six teams are confirmed per Doug. Concessions will open at 9:00. Everything is scheduled. Start times are 8:00 AM both days closing at 7PM Saturday and 1:00 PM Sunday
Athletic Hall of Fame Banquet- People will talk to us in January or February. Want us to be involved in the fundraiser. The athletes will have to be out of High School 10 years at least
MISC:
None
Next Meeting:
January 7th at 6:30 in Mr. O’Neils office
Meeting adjourned at 7:50 P.M.
Viking Booster Club Minutes - November 5, 2008
MEETING BEGAN: 6:35 P.M.
Officers present:
President: Janet Peters
Secretary: Chris Knight
Treasurer: Nan Brizendine
Members present:
Viki Mulick
Melissa Horne
Linda Buxton
Gwen Steinbach
Jodie Kelsay
Doug Thompson
Meeting minutes:
Approved
Treasurers Report:
Checking account balance $41,223.32 . $2857 collected from Booster Bash.
Posters for Winter Sports per Janet have collected $3200 with $7000 more
coming in. .
Unfinished business:
Need volunteer hours from October, email to Nadine
Fundraising:
Concessions-Viki says we will not have to buy a whole lot, but we need to
move the stuff inside. We still have 14 cases of water per Melissa.
Apparel / Merchandise:
Melissa presented new logo ideas. Sold a lot at foot ball but not at soccer.
Still checking to make sure the new logo is OK. Lots of apparel left per
Melissa
Posters/Ads:
Winter poster is in process per Janet, programs will come out in Mid
December.
E-Script:
Per Jodi - September amount -$124.64, October amount $92.10
McMenamins Night:
Nothing new
Booster Bash:
Inside was great, made about $300 on outside concessions
Slide has to have liability insurance
Carbash was a safety hazard
Climbing wall cancelled because of weather
Next year Big Mama Gale will be here per Melissa
New Business:
Alumni Basketball game is December 20, 21. Everyone needs to help. Boys
basketball team is not available to help, maybe the girls can. Need
volunteers for gates and concessions.
Asked Chris if reader board is available
Melissa has other reader boards scheduled
MISC:
Scheduled Booster Rep for Concessions for winter sports
Next Meeting:
December 3rd at 6:30 in Mr. O'Neils office
Meeting adjourned at 7:40 P.M.
Booster Club Agenda Dec. 4, 2008
Call to Order:
Minutes: Read and approve minutes of Nov. 5, 2008 meeting.
Treasurers Report:
A. Treasurers report - Nan
1. Unfinished Business:
A. Volunteer hours for November
2. Fundraising Updates:
A. Concessions - Viki
Winter Scheduling - Paula
B. Booster apparel/merchandise/logo - Melissa
C. Winter Poster/Winter Programs - Janet
D. eScrip - Jodi
3. NEW BUSINESS:
A. Alumni Basketball game - Melissa
B. Hall of Fame Banquet
Next Meeting - Jan or Feb? 6:30 p.m. in O'Neil's office.
Meeting Adjourned -
Officers present:
President: Janet Peters
Secretary: Chris Knight
Treasurer: Nan Brizendine
Members present:
Viki Mulick
Melissa Horne
Linda Buxton
Gwen Steinbach
Jodie Kelsay
Doug Thompson
Meeting minutes:
Approved
Treasurers Report:
Checking account balance $41,223.32 . $2857 collected from Booster Bash.
Posters for Winter Sports per Janet have collected $3200 with $7000 more
coming in. .
Unfinished business:
Need volunteer hours from October, email to Nadine
Fundraising:
Concessions-Viki says we will not have to buy a whole lot, but we need to
move the stuff inside. We still have 14 cases of water per Melissa.
Apparel / Merchandise:
Melissa presented new logo ideas. Sold a lot at foot ball but not at soccer.
Still checking to make sure the new logo is OK. Lots of apparel left per
Melissa
Posters/Ads:
Winter poster is in process per Janet, programs will come out in Mid
December.
E-Script:
Per Jodi - September amount -$124.64, October amount $92.10
McMenamins Night:
Nothing new
Booster Bash:
Inside was great, made about $300 on outside concessions
Slide has to have liability insurance
Carbash was a safety hazard
Climbing wall cancelled because of weather
Next year Big Mama Gale will be here per Melissa
New Business:
Alumni Basketball game is December 20, 21. Everyone needs to help. Boys
basketball team is not available to help, maybe the girls can. Need
volunteers for gates and concessions.
Asked Chris if reader board is available
Melissa has other reader boards scheduled
MISC:
Scheduled Booster Rep for Concessions for winter sports
Next Meeting:
December 3rd at 6:30 in Mr. O'Neils office
Meeting adjourned at 7:40 P.M.
Booster Club Agenda Dec. 4, 2008
Call to Order:
Minutes: Read and approve minutes of Nov. 5, 2008 meeting.
Treasurers Report:
A. Treasurers report - Nan
1. Unfinished Business:
A. Volunteer hours for November
2. Fundraising Updates:
A. Concessions - Viki
Winter Scheduling - Paula
B. Booster apparel/merchandise/logo - Melissa
C. Winter Poster/Winter Programs - Janet
D. eScrip - Jodi
3. NEW BUSINESS:
A. Alumni Basketball game - Melissa
B. Hall of Fame Banquet
Next Meeting - Jan or Feb? 6:30 p.m. in O'Neil's office.
Meeting Adjourned -
Thursday, November 20, 2008
Viking Booster Club Minutes - October 1, 2008
MEETING BEGAN: 6:45 P.M.
Officers present:
President: Janet Peters
Vice Pres: Kelly Swanson
Secretary: Chris Knight
Members present:
Viki Mulick
Melissa Horne
Linda Buxton
Gwen Steinbach
Jodie Kelsay
Nan Brizendine
Meeting minutes:
Approved
Treasurers Report:
Checking account balance $32,965.38 including change in cash boxes. $8,000.00 in concessions per Nan, paid Velocity $4,000. $22,000 has come in since July. Discussed what to do with the water.
.
Unfinished business:
• Need volunteer hours from September, email to Nadine
• Logo issue- Janet said Mr. Browning wanted to know if we sold all our stuff. After that we will change the logo and Mr. Browning will check to make sure we have no new issues.
• District Bill is $18,000
• Checking on Verizon cell phone tower – Gwen said she heard about health risks. We would receive rent
Fundraising:
Concessions-Viki says stuff we are low on is shipping, Chris brought up scheduling program that nobody showed up . Doug is addressing the program says he will hire people if he has to. Suggestions include player /coach meeting, assign parent representatives at awards ceremony.
Apparel / Merchandise:
Sold over $1100.00 at last game. Need pop up for Fridays game per Kelly
Posters/Ads:
Banners – still collecting money per Janet
Posters – have $730.00 out
Programs – used money to run ads
E-Script:
• Per Jodi – July amount $81.80 top spender Melissa, August $92.10 top spender Marilyn, year to date revenue $835.43
• Jodi gave each member several forms to call on to get the number so she can input into the system
• Kelly called the number for a trial run and it worked
McMenamins Night:
Nothing new
Booster Bash:
• Because of possible rain the Booster Bash will probably be held inside
• Food will be by the wall, other events will be in the open area of the commons.
• The climbing tower will be outside by the back door
• Janet read the list of who is dong what
• Information went to the elementary schools
• A booth for apparel and water will be set up
• The balloon arch will be made, location outside by front doors
• A table will be set up by the front doors for ticket sales
• Members are to help set up starting at 8AM
• Tickets are 50 cents each
Homecoming:
• Tailgate party - no one present that bought it up
• Bonfire- Paula says probably not this year, Doug does not seem to interested, can some other group persue it
• Float for parade will possibly be Neal Knights big Cxt truck, Chris will make sure with Neal
• Meet at district office at 3:30 October 24th to set up for the parade, Chris, Melissa and Kelly will figure out decorations
New Business:
We will be doing Flamingo Awards again per Janet
MISC: none
Next Meeting:
November 5th at 6:30 in Mr. O’Neils office
Meeting adjourned at 8:10 P.M.
Officers present:
President: Janet Peters
Vice Pres: Kelly Swanson
Secretary: Chris Knight
Members present:
Viki Mulick
Melissa Horne
Linda Buxton
Gwen Steinbach
Jodie Kelsay
Nan Brizendine
Meeting minutes:
Approved
Treasurers Report:
Checking account balance $32,965.38 including change in cash boxes. $8,000.00 in concessions per Nan, paid Velocity $4,000. $22,000 has come in since July. Discussed what to do with the water.
.
Unfinished business:
• Need volunteer hours from September, email to Nadine
• Logo issue- Janet said Mr. Browning wanted to know if we sold all our stuff. After that we will change the logo and Mr. Browning will check to make sure we have no new issues.
• District Bill is $18,000
• Checking on Verizon cell phone tower – Gwen said she heard about health risks. We would receive rent
Fundraising:
Concessions-Viki says stuff we are low on is shipping, Chris brought up scheduling program that nobody showed up . Doug is addressing the program says he will hire people if he has to. Suggestions include player /coach meeting, assign parent representatives at awards ceremony.
Apparel / Merchandise:
Sold over $1100.00 at last game. Need pop up for Fridays game per Kelly
Posters/Ads:
Banners – still collecting money per Janet
Posters – have $730.00 out
Programs – used money to run ads
E-Script:
• Per Jodi – July amount $81.80 top spender Melissa, August $92.10 top spender Marilyn, year to date revenue $835.43
• Jodi gave each member several forms to call on to get the number so she can input into the system
• Kelly called the number for a trial run and it worked
McMenamins Night:
Nothing new
Booster Bash:
• Because of possible rain the Booster Bash will probably be held inside
• Food will be by the wall, other events will be in the open area of the commons.
• The climbing tower will be outside by the back door
• Janet read the list of who is dong what
• Information went to the elementary schools
• A booth for apparel and water will be set up
• The balloon arch will be made, location outside by front doors
• A table will be set up by the front doors for ticket sales
• Members are to help set up starting at 8AM
• Tickets are 50 cents each
Homecoming:
• Tailgate party - no one present that bought it up
• Bonfire- Paula says probably not this year, Doug does not seem to interested, can some other group persue it
• Float for parade will possibly be Neal Knights big Cxt truck, Chris will make sure with Neal
• Meet at district office at 3:30 October 24th to set up for the parade, Chris, Melissa and Kelly will figure out decorations
New Business:
We will be doing Flamingo Awards again per Janet
MISC: none
Next Meeting:
November 5th at 6:30 in Mr. O’Neils office
Meeting adjourned at 8:10 P.M.
Sunday, June 1, 2008
Viking Booster Club Minutes - May 7, 2008
Meeting began: 7:00 p.m. Melissa first, Kelly second
Officers Present:
- President: Janet Peters
- Vice Pres: Kelly Swanson
- Secretary: Melissa Horne
- Treasurer: Christine Knight
- Looked over minutes – made minor changes, approved made a motion, and accepted.
Unfinished Business:
- All Volunteer hours need to be logged in and emailed to Nadine or Janet
- Community Enhancement Program – Janet went to the meeting and delivered a speech supporting the application that was given for the funds on the Softball Concession stand. A decision will be made Monday May 12th.
- BFS – Maxcast/Photomax – An email was sent out please look over when you get a chance.
- Officers – Need to have an open discussion about electing new officers or have the old ones remain.
Treasurers Report:
- $25,045.04 is the balance in the checking account.
- We are on budget in most areas and above in some.
Fundraisers – Current:
- Concessions – Going well……
- Apparel- Purchases have been slow due to no available visible appearance.
- Bowling for Turf – Will be held on April 5th from
- Banner Update – Approx. $1500 still to collect
- Ink Cartridges – still receiving
- Escrip – Jody will print out a report showing current donators
- Goodsearch.com – approx. $38 so far
- Bowling for Turf - $115 was contributed towards the turf. Agreed that a new date should be set and make it a reoccurring day every month.
- Decathlon – New date is set for June 7th, Janet will call city to see if they will allow us to use the concessions. Monday May 12th we will hold a meeting with the Tennis coach, Rich Taylor. As he is our go to guy in receiving helpful information regarding the decathlon.
- Graduation - Lei order forms are out and seniors should turn them in by the 20th of May. We will ask leadership class to hold a sale during school and make a sign. Water for graduation is being set up by
- Sports calendars/pocket schedules/footballs – Our club and the marketing class will be taking over this project.
Meetings:
- Agreed to meet first Wednesday of the month. Next Meeting is
Meeting adjourned at
- Janet first, Melissa second.
Viking Booster Club Minutes - April 4, 2008
Meeting began: 6:40 p.m. Viki first, Christine second.
Members Present: Janet Peters, Christine Knight, Melissa Horne, Gwen Steinbach, Viki Mulick, Linda Buxton, Dale Christopherson, & Linda Thompson.
Officers Present:
- President: Janet Peters
- Secretary: Melissa Horne
- Treasurer: Christine Knight
Meeting
- Looked over minutes – approved made a motion, and accepted.
Unfinished Business:
- Non-profit corp. status: received application and approved 2/23. We should receive paperwork within 60 days.
- Agreed to go ahead and open checking account.
Old Business
- Web-site
§ Connie Potter - Need to talk with her to receive a link
New Business:
· Letterhead-Use logo Janet will print.
· Banner/Sports program letters-Sample letter.
· Policy for requests: Grants
§ Team (5 or more)- $500 (Will see, depending on budget).
§ Individual- $75
Treasurers Report:
- $2600 – Advertisements on Programs
- $333 – Donations Summerfield
- -$55 – Fees for Corporation
- -$177.62 – Cost to make Programs
- $-65.74 – Candy for concessions
- $184.35 – Concession profit from Barber Shop
- $45.00 – News Times Subscriptions
$2863.99 - Revenue Earned
Fundraisers – Current:
- Concessions – Not a lot of profit.
- Order more from Coke.
- No electricity.
- Melissa will come early and start coffee for softball.
- Concession stand use policy- Okay- Depends on situation.
- Portable Concession??
- Barbershop- Saturday April 7th-Cindy Heesacker.
- Pacific Concessions- $50 Fee, June 2nd.
- Apparel-Ordered eye black $160.
- Booster bash-September 22nd- Christine, Melissa, Janet will meet with Kathy Bahnsen.
- Decathlon-Doug-April/May.
- Program Ads-Spring-$1810.
- Ink Cartridge-Box full x 2 -$70/$100.
- Dodgeball Family Night-Teams-Age groups.
- Booster Club workshop-9-5, Meet at Tigard High.
Fundraisers – New:
- Viking Float?? – October 12th.
- We will not tackle teacher birthdays.
- Flamingo Awards- 1 every other week.
Meetings:
- Agreed to meet first Wednesday of the month. Next Meeting is
Meeting adjourned at
- Melissa first, Janet second.
Viking Booster Club Minutes - March 5th, 2008
Viking Booster Club Minutes - March 5th, 2008
Meeting began: 6:05 p.m. Melissa first, Kelly second
Members Present: Viki Mulick , Linda Buxton, Jody Kelsay, Pam Turner, Paula Hixson, & Doug Thompson
Officers Present:
• President: Janet Peters
• Vice Pres: Kelly Swanson
• Secretary: Melissa Horne
• Treasurer: Christine Knight
Meeting February 6th, 2008 Minutes:
• Looked over minutes – made minor changes, approved made a motion, and accepted.
Unfinished Business:
• All Volunteer hours need to be logged in and emailed to Nadine or Janet
• Decathlon- Doug will ask PE teachers for 10 events. Tentative date is May 10th.
• Community Enhancement Program – Janet applied for the funds to build shelter for a softball concession stand.
New Business:
• Kids Parade- Doug will provide more info at next meeting.
• Yearbook – They would like to know if we would like to buy an ad – all agreed we weren’t ready quite yet.
• Tentative date for Booster Bash for school year 2008-2009 is September 20th.
Treasurers Report:
• $24,242.27 is the balance in the checking account.
• We are on budget in most areas and above in some.
Fundraisers – Current:
• Concessions – Pam Turner took over duties for the spring season of softball. She will order any product needed and will oversee and schedule all games. We all agreed that a new nacho cheese machine needed to be ordered.
• Apparel- Elia Martinez (9th Grader @fghs) Band would like for us to donate either product or coupons for their annual Dinner Dance and Silent Auction – all agree.
• Bowling for Turf – Will be held on April 5th from 7-9pm @ Rainbow Lanes
• Cookbook – Monica needs all your recipes
• Banner Update – Need to make banners for softball
• Program Ads update – Programs are being prepared for spring
• Ink Cartridges – still receiving
• Escrip – Jody looked over website and is preparing to send out a form
• Goodsearch.com – approx. $34 so far
Meetings:
• Agreed to meet first Wednesday of the month. Next Meeting is April 2nd, 2008 at 6:30 p.m. in the Office.
Meeting adjourned at 7:00 p.m.
• Melissa first, Janet second.
Meeting began: 6:05 p.m. Melissa first, Kelly second
Members Present: Viki Mulick , Linda Buxton, Jody Kelsay, Pam Turner, Paula Hixson, & Doug Thompson
Officers Present:
• President: Janet Peters
• Vice Pres: Kelly Swanson
• Secretary: Melissa Horne
• Treasurer: Christine Knight
Meeting February 6th, 2008 Minutes:
• Looked over minutes – made minor changes, approved made a motion, and accepted.
Unfinished Business:
• All Volunteer hours need to be logged in and emailed to Nadine or Janet
• Decathlon- Doug will ask PE teachers for 10 events. Tentative date is May 10th.
• Community Enhancement Program – Janet applied for the funds to build shelter for a softball concession stand.
New Business:
• Kids Parade- Doug will provide more info at next meeting.
• Yearbook – They would like to know if we would like to buy an ad – all agreed we weren’t ready quite yet.
• Tentative date for Booster Bash for school year 2008-2009 is September 20th.
Treasurers Report:
• $24,242.27 is the balance in the checking account.
• We are on budget in most areas and above in some.
Fundraisers – Current:
• Concessions – Pam Turner took over duties for the spring season of softball. She will order any product needed and will oversee and schedule all games. We all agreed that a new nacho cheese machine needed to be ordered.
• Apparel- Elia Martinez (9th Grader @fghs) Band would like for us to donate either product or coupons for their annual Dinner Dance and Silent Auction – all agree.
• Bowling for Turf – Will be held on April 5th from 7-9pm @ Rainbow Lanes
• Cookbook – Monica needs all your recipes
• Banner Update – Need to make banners for softball
• Program Ads update – Programs are being prepared for spring
• Ink Cartridges – still receiving
• Escrip – Jody looked over website and is preparing to send out a form
• Goodsearch.com – approx. $34 so far
Meetings:
• Agreed to meet first Wednesday of the month. Next Meeting is April 2nd, 2008 at 6:30 p.m. in the Office.
Meeting adjourned at 7:00 p.m.
• Melissa first, Janet second.
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