Viking Booster Club Minutes - May 7, 2008

Meeting began: 7:00 p.m. Melissa first, Kelly second

Members Present: Viki Mulick , Linda Buxton, Jody Kelsay, & Doug Thompson

Officers Present:

• President: Janet Peters
• Vice Pres: Kelly Swanson

• Secretary: Melissa Horne
• Treasurer: Christine KnightMeeting April 2^nd, 2008 Minutes:

• Looked over minutes – made minor changes, approved made a motion, and accepted.

Unfinished Business:

• All Volunteer hours need to be logged in and emailed to Nadine or Janet
• Community Enhancement Program – Janet went to the meeting and delivered a speech supporting the application that was given for the funds on the Softball Concession stand. A decision will be made Monday May 12^th.

New Business:

• BFS – Maxcast/Photomax – An email was sent out please look over when you get a chance.
• Officers – Need to have an open discussion about electing new officers or have the old ones remain.

Treasurers Report:

• $25,045.04 is the balance in the checking account.
• We are on budget in most areas and above in some.

Fundraisers – Current:

• Concessions – Going well……
• Apparel- Purchases have been slow due to no available visible appearance.
• Bowling for Turf – Will be held on April 5^th from 7-9pm @ Rainbow Lanes
• Banner Update – Approx. $1500 still to collect
• Ink Cartridges – still receiving
• Escrip – Jody will print out a report showing current donators
• Goodsearch.com – approx. $38 so far
• Bowling for Turf - $115 was contributed towards the turf. Agreed that a new date should be set and make it a reoccurring day every month.
• Decathlon – New date is set for June 7^th, Janet will call city to see if they will allow us to use the concessions. Monday May 12^th we will hold a meeting with the Tennis coach, Rich Taylor. As he is our go to guy in receiving helpful information regarding the decathlon.
• Graduation - Lei order forms are out and seniors should turn them in by the 20^th of May. We will ask leadership class to hold a sale during school and make a sign. Water for graduation is being set up by Cedar Canyon – bottles and labels will cost us approximately $.50 and we will sale for $1.
• Sports calendars/pocket schedules/footballs – Our club and the marketing class will be taking over this project.

Meetings:

• Agreed to meet first Wednesday of the month. Next Meeting is June 4^th, 2008 at 6:30 p.m. in the Office.

Meeting adjourned at 8:00 p.m.

• Janet first, Melissa second.

Viking Booster Club Minutes - April 4, 2008

Meeting began: 6:40 p.m. Viki first, Christine second.

Members Present: Janet Peters, Christine Knight, Melissa Horne, Gwen Steinbach, Viki Mulick, Linda Buxton, Dale Christopherson, & Linda Thompson.

Officers Present:

• President: Janet Peters

• Secretary: Melissa Horne
• Treasurer: Christine Knight

Meeting March 7th, 2007 Minutes:

• Looked over minutes – approved made a motion, and accepted.

Unfinished Business:

• Non-profit corp. status: received application and approved 2/23. We should receive paperwork within 60 days.
• Agreed to go ahead and open checking account.

Old Business

• Web-site

§ Connie Potter - Need to talk with her to receive a link

New Business:

· Letterhead-Use logo Janet will print.

· Banner/Sports program letters-Sample letter.

· Policy for requests: Grants

§ Team (5 or more)- $500 (Will see, depending on budget).

§ Individual- $75

Treasurers Report:

• $2600 – Advertisements on Programs
• $333 – Donations Summerfield
• -$55 – Fees for Corporation
• -$177.62 – Cost to make Programs
• $-65.74 – Candy for concessions
• $184.35 – Concession profit from Barber Shop
• $45.00 – News Times Subscriptions

$2863.99 - Revenue Earned

Fundraisers – Current:

• Concessions – Not a lot of profit.
• Order more from Coke.
• No electricity.
• Melissa will come early and start coffee for softball.
• Concession stand use policy- Okay- Depends on situation.
• Portable Concession??
• Barbershop- Saturday April 7^th-Cindy Heesacker.
• Pacific Concessions- $50 Fee, June 2^nd.
• Apparel-Ordered eye black $160.
• Booster bash-September 22^nd- Christine, Melissa, Janet will meet with Kathy Bahnsen.
• Decathlon-Doug-April/May.
• Program Ads-Spring-$1810.
• Ink Cartridge-Box full x 2 -$70/$100.
• Dodgeball Family Night-Teams-Age groups.
• Booster Club workshop-9-5, Meet at Tigard High.

Fundraisers – New:

• Viking Float?? – October 12^th.
• We will not tackle teacher birthdays.
• Flamingo Awards- 1 every other week.

Meetings:

• Agreed to meet first Wednesday of the month. Next Meeting is May 2^nd, 2007 at 6:30 p.m. in the Library.

Meeting adjourned at 8:20 p.m.

• Melissa first, Janet second.

Viking Booster Club Minutes - March 5th, 2008

Viking Booster Club Minutes - March 5th, 2008

Meeting began: 6:05 p.m. Melissa first, Kelly second

Members Present: Viki Mulick , Linda Buxton, Jody Kelsay, Pam Turner, Paula Hixson, & Doug Thompson

Officers Present:
• President: Janet Peters
• Vice Pres: Kelly Swanson
• Secretary: Melissa Horne
• Treasurer: Christine Knight

Meeting February 6th, 2008 Minutes:
• Looked over minutes – made minor changes, approved made a motion, and accepted.

Unfinished Business:
• All Volunteer hours need to be logged in and emailed to Nadine or Janet
• Decathlon- Doug will ask PE teachers for 10 events. Tentative date is May 10th.
• Community Enhancement Program – Janet applied for the funds to build shelter for a softball concession stand.

New Business:
• Kids Parade- Doug will provide more info at next meeting.
• Yearbook – They would like to know if we would like to buy an ad – all agreed we weren’t ready quite yet.
• Tentative date for Booster Bash for school year 2008-2009 is September 20th.

Treasurers Report:
• $24,242.27 is the balance in the checking account.
• We are on budget in most areas and above in some.

Fundraisers – Current:
• Concessions – Pam Turner took over duties for the spring season of softball. She will order any product needed and will oversee and schedule all games. We all agreed that a new nacho cheese machine needed to be ordered.
• Apparel- Elia Martinez (9th Grader @fghs) Band would like for us to donate either product or coupons for their annual Dinner Dance and Silent Auction – all agree.
• Bowling for Turf – Will be held on April 5th from 7-9pm @ Rainbow Lanes
• Cookbook – Monica needs all your recipes
• Banner Update – Need to make banners for softball
• Program Ads update – Programs are being prepared for spring
• Ink Cartridges – still receiving
• Escrip – Jody looked over website and is preparing to send out a form
• Goodsearch.com – approx. $34 so far

Meetings:
• Agreed to meet first Wednesday of the month. Next Meeting is April 2nd, 2008 at 6:30 p.m. in the Office.

Meeting adjourned at 7:00 p.m.
• Melissa first, Janet second.

Viking Booster Club Minutes - Feb. 7, 2008

Meeting began: 6:40 p.m. Melissa first, Christine second

Members Present: Gwen Steinbach, Viki Mulick, Linda Buxton, Mary Lou Vandehey, & Doug Thompson

Officers Present:

• Secretary: Melissa Horne
• Treasurer: Christine Knight

Meeting January 3^rd, 2007 Minutes:

• Looked over minutes – approved made a motion, and accepted.

Unfinished Business:

• Receiving $750 from old booster club to file for the (501) c3

Old Business

• Web-site

o Jenny Collins has the website – trying to get it up and running. She will post all minutes, by-laws, & and or agendas.

New Business:

• Submitted Budget for school year 2007-2008 and also OSAA activities

Treasurers Report:

Old Booster Club is holding funds as we are still waiting on status

• $2600 – Advertisements on Programs
• $333 – Donations Summerfield
• -$55 – Fees for Corporation
• -$177.62 – Cost to make Programs

$2700.38 - Revenue Earned

Fundraisers – Current:

• Spring Program

o Voted that we should provide spring programs for spring sports

• Apparel

o Melissa submitted a logo for the sweatshirts and other apparel to club and they accepted.

• Concessions – Viki Mulick is organizing concessions for Softball & Home Tennis Matches, submitted a schedule to see if members could volunteer for home games.

Fundraisers – New:

• Alumni Basketball Tourney – getting names from former teams and ask Jenny Collins
• Bronze, Silver, & Gold Membership for Alumni - An association they can belong to

o Janet will see if she can get and compile a list for a mass mailing or any contacts at all

• Blazer Concessions – Received packet and looking over
• Sister City Tournament - ?
• Swap Meet/Craft Fair

o Chose not to commit to this project at this time.

• Decathlon

o Doug will drop off information packet next meeting. Melissa will look over and help with organizing this event with Doug.

• Kids Parade

o We have to research this to see how this would work – again great for the community

• Tigard Booster Club is holding a seminar on April 7^th- offer to officers and members to see if they would like to join. A total of 7-8 can go, Viki Mulick, Christine, Janet, Melissa, Megan, & Linda Buxton agreed to go. It will be held form 9-4 on Saturday April 7^th.

Meetings:

• Agreed to meet first Wednesday of the month. Next Meeting is March 7th, 2007 at 6:30 p.m. in the Library

Meeting adjourned at 8:4 5 p.m.

• Melissa first, Mary Lou second

Viking Booster Club Minutes - Jan. 9, 2008

Viking Booster Club Minutes - Jan. 9, 2008

Call to Order:
Minutes: Read and approve minutes of Dec. 5, 2007 meeting.

Treasurers Report:

• Treasures report – Chris

1. Unfinished Business:
A. Volunteer hours for December
B. Marketing class support
1. T-shirts for Pack the Gym on Feb. 8

2. Fundraising Updates:
A. Concessions – Viki & Paula
B. Booster apparel/merchandise – Melissa
C. Banner Update – Janet
D. Program Ads Update - Janet

3. Spirit Events
A. Alumni Basketball Tournament Wrap-up

NEW BUSINESS:

• Additional fundraising ideas?
• Misc.

Next Meeting –Feb. 6, 2007 6:30 p.m. in O’Neil’s office.

Meeting Adjourned –

Viking Booster Club Minutes - Dec. 5, 2007

Meeting began: 6:35 p.m. Melissa first, Kelly second

Members Present: Viki Mulick , Gwen Steinbach, Linda Buxton, Jody Kelsay, Paula Hixson, & Doug Thompson

Officers Present:

• Vice Pres: Kelly Swanson
• Secretary: Melissa Horne
• Treasurer: Christine Knight

Meeting November 7th, 2007 Minutes:

• Looked over minutes – made minor changes, approved made a motion, and accepted.

Unfinished Business:

• All Volunteer hours need to be logged in and emailed to Nadine or Janet

• Rose Garden game – Game is cancelled

New Business:

• Marketing class would like our support – they are trying to create a basketball poster. They would also like us to help buy T-shirts for the “Jam the Gym” on February 8^th. Melissa will talk with Luke Holscher and Brett Baumgartner
• Turf Field – Have received more money and good expectations for field. Kelly will talk with Janet and News Times about insert. Any volunteers are asked to help call businesses around the community Monday December 21^st from 1-5 at the district office. This could only help increase our revenue especially if we were able to hold more events.

Treasurers Report:

• $18265.24 is the balance in the checking account

Fundraisers – Current:

• Concessions – Going well need to re-stock and prepare for alumni tourney.
• Apparel- Have a wide variety of apparel and now a stock of inventory.
• Banner Update – Doug is putting banners up in gym
• Program Ads update – not available
• Ink Cartridges – still receiving
• Escrip –send out another mass mailing or email also at other events
• Goodsearch.com – approx. $24 so far
• Alumni Basketball Tourney – Had a meeting to prepare, have about 8-10 teams confirmed. Doug will prepare brackets and get officials a schedule.

Meetings:

• Agreed to meet first Wednesday of the month. Next Meeting is January 9th, 2008 due to the holidays at 6:30 p.m. in the Office.

Meeting adjourned at 7:10 p.m.

• Kelly first, Melissa second.

Viking Booster Club Minutes - November 7th, 2007

Viking Booster Club
Minutes: November 7th, 2007

Meeting began: 6:35 p.m. Janet first, Kelly second

Members Present: Viki Mulick , Gwen Steinbach, Pam Turner, Linda Buxton, Jody Kelsay, Paula Hixson, & Doug Thompson

Officers Present:

• President: Janet Peters
• Vice Pres: Kelly Swanson
• Secretary: Melissa Horne
• Treasurer: Christine Knight

Meeting September 12th, 2007 Minutes:

• Looked over minutes – made minor changes, approved made a motion, and accepted.

Unfinished Business:

• All Volunteer hours need to be logged in and emailed to Nadine or Janet
• Rose Garden game –Aloha is waiting on contact

New Business:

• The ASB has selected our club as “Club of the Month” for the month of December. Melissa will decorate the board with apparel.
• Marketing class would like our support – they are trying to create a basketball poster. They would also like us to help buy T-shirts for the “Jam the Gym” on February 8th.
• NAMS Booster Club is also asking for our support and/or suggestions for starting their own club.
• Summerfield Homes would like to know if we are interested in setting up holiday lights again.
• Turf Field – Need to help find more funding and sponsors. This could only help increase our revenue especially if we were able to hold more events.
  

Treasurers Report:

• $19891.17 is the balance in the checking account

Fundraisers – Current:

• Concessions – Paula Hixson has agreed to be the new scheduling coordinator for the winter season. Scheduled for booster reps for the winter season as well. Pam Turner volunteered to be in charge of the softball concessions.
• Apparel- Have a wide variety of apparel and now a stock of inventory.
• Banner Update - $11,000 collected so far
• Program Ads update – Janet is preparing the winter program
• Ink Cartridges – still receiving
• Escrip –send out another mass mailing or email also at other events
• Goodsearch.com – approx. $15 so far
• Alumni Basketball Tourney – Pat Walsh/Melissa/Doug – December 22nd/23rd – Melissa has called and scheduled the event to be on the reader boards around town. Will prepare on the 17th of December. Janet and the News Times provided a registration form that will go out in a mass email mailing as well as advertised in the paper.
  

Meetings:

• Agreed to meet first Wednesday of the month. Next Meeting is December 5th, 2007 at 6:30 p.m. in the Office.

Meeting adjourned at 8:10 p.m.

• Janet first, Melissa second.